The Application Process
Tuition and Tuition Policies
Financial Aid and Scholarships
IHC Family Referral Incentive Program
IHC Pre-K to K Incentive Program
Age Requirements for Enrollment
After School Care
The Application Process
How do we apply?
- Follow the steps on our website: Apply or Reenroll
- Step 1 – Download the IHC Welcome Brochure, 2016-2017
- Step 2 – Call our schools
- IHC Junior/Senior High School – (315) 788-4670
- IHC Elementary School or St. John Bosco Pre-School – (315) 788-7011
- IHC Executive System Administrator – (315) 221-3785
- IHC Business Office – (315) 788-1632
- Step 3 – Visit anytime …. call the school to visit or have your child shadow. Directions.
- Step 4 – Fill Out an Application (a step-by-step checklist is on page 2 of each)
- Step 5 – Apply for Financial Aid / Scholarships
- Step 6 – Submit your application
- At an Open House: Open Houses & Events
- By mail to “IHC Business Office, 1 Sterling Place, Watertown NY 13601”
- By fax to IHC Business Office, 315-788-1716.
- Drop off to the Business Office or a school front office
- Step 7 – New Families – Attend an Open House: Open Houses & Events
We won’t arrive in the area until after school starts. When is it loo late to enroll?
- Every year, IHC has many families who enroll their children during the the school year.
- This includes military families who arrive mid-year, or others who simply decide to change schools.
- The decision about whether to enroll your child mid-year or even towards the end of the school year is one for parents in consultation with the Principal.
When are applications due?
- For returning families, applications are due in March, and financial aid applications are due by Apr 15. This is important for us to schedule transportation, classes, books, and so forth.
- For new families, applications are due as soon as possible after you choose to apply.
What documents must we provide with the application?
- Prospective students from K to 12 must submit the following as part of their application, and parents/guardians sign a Records Release as part of the application. The school maintains these documents on file for re-enrolling students. Parents are required to provide updated documentation as appropriate.
- Transcripts (9-12 grade).
- Last 2 years’ report cards.
- 504 Plans.
- Individualized Education Plans (IEPs).
- Disciplinary records.
- Standardized test results.
- Physical Exam.
- Medical history and immunization records.
- Birth certificate (original).
- Baptism Certificate (if Catholic).
Is an interview required?
- No, but often, the school may schedule an interview with a prospective family to review documentation, answer questions, and address the educational needs of the student.
When are the Enrollment Fairs for current families?
March 15, 2016 1 p.m. till 6 p.m. at IHC Primary School
March 16, 2016 1 p.m. till 6 p.m. at IHC Intermediate School
Do we need to be at the Enrollment Fair?
- We strongly encourage current families to come to one of the two Enrollment Fairs.
- You may enroll all your children, regardless of school building, at any of the two.
- Administrators, the business office, and other staff will be there to answer questions, help you complete forms, and address any concerns.
- If you misplaced the pre-populated applications which were sent home, we’ll have replacements.
Tuition and Tuition Policies
Who can I talk to if I have more questions?
- Feel free to contact the IHC School System Business Manager, Ms. Judy Norris, with any questions or concerns.
- Judy is at (315) 788-1632 or email@example.com.
What are IHC’s tuition rates?
- Tuition for the 2016-17 school year is posted at: Admissions > Tuition 2016-17
- Tuition for the current school year is posted at: Admissions > Tuition 2015-16
How does the multiple-student discount work?
- Each additional student in a family (K-12) receives a 20% tuition discount.
- This policy is simpler and more generous than the policy it replaced two years ago.
Does the Multiple Student Discount apply to Pre-K or Junior Kindergarten?
- The multiple student discount only applies to students in grades K to 12.
- Our Pre-School programs must operate with financial independence, meaning they cannot draw resources away from K-12 programs (which would happen if we extended the multiple-student discount into the Pre-K).
The tuition calculation on my tuition contract doesn’t look right to me. Why?
- Do you have more than one child in IHC?
- Bottom line: if IHC’s current multiple-student discount policy saves you more money, those figures are on your contract. If the former policy would have saved you more money, those figures are on your contract.
- IHC implemented a new multiple-student discount policy two years ago that is more beneficial to families.
- For most families, this policy (20% off each additional child) is what is on your tuition contract.
- For a small number of families, the previous policy (which was more complex) saved them more money in the short term. Over the longer term, ALL IHC families benefit from the new policy.
- For those families, we implemented a three year transition period during which they could choose the former policy if it was more beneficial. You may be one of those families! This is the third year of the transition period.
- If you want us to go over how we determined which policy would benefit you the most, please call Ms. Judy Norris at 315-788-1632.
What does “Supporting Member of a Local Parish” mean?
- This means that you belong to a local Catholic parish (including St. Michael’s at Ft. Drum) and that the Pastor has certified that you help support the parish – usually through the weekly basket collection at Mass.
We’re just moving into the area and don’t belong to a parish yet. What do we do?
- That’s OK.
- We have many new families move to IHC from outside the area who receive a supporting rate. We also have families who may not have been active in a parish in recent years.
- Simply join a local parish when you get here (including St. Michael’s at Ft. Drum) by speaking to the Pastor or the Parish secretary.
Why are there separate “Supporting” and “Non-Supporting” rates?
- The local parishes help fund IHC schools. They are able to provide this funding through the generosity of parishioners who give to the parish each week.
- Parishioners who help support the school through their parish membership receive the supporting tuition rate.
- The Pastor certifies whether a family supports the parish.
What is the $75 resource fee for?
- The $75 resource fee pays for enrollment administrative costs.
- It also pays the costs of certain expendable instructional materials that must be pre-ordered in art and science.
When do I have to pay the resource fee?
- We encourage you to do so when you turn-in your application(s).
- You must pay the fee no later than July 15.
- We don’t schedule students for classes until the resource fee is paid.
Why does tuition go up each year?
- Tuition rises because inflation and other costs hit IHC just as they do families and businesses. IHC must practice sound financial management.
- When evaluating the cost of tuition, please consider:
- Value – IHC has not cut a single program or teaching position in over 5 years, but has initiated important programs (such as Spanish in the Elementary School) and faculty positions to enrich instruction.
- IHS had invested to improve technology significantly throughout the school system over the last several years.
- While many costs to the school are rising rapidly (such as 12% annual increases in the cost of health insurance for our employees), we have not passed on these costs to families.
- Only about 59% of each child’s IHC education is paid through tuition – the bulk of the rest comes from Church support and private donations.
What is IHC doing to keep tuition affordable?
- Creating other sources of revenue, such as the Annual Fund, Legacy Gala, and scholarship programs.
- These have increased from less than 2% in 2010 to more than 10% in 2014-15.
- Tuition comprised 61% of revenue in 2010; it is less than 59% today.
- A more generous multiple-student discount policy two years ago.
- Devoting more resources to financial aid. About 23% of families receive aid. The average award is 40% of tuition. IHC gave over $532,000 in aid, scholarships and discounts in school year 2014-15.
- IHC has prepared for the future by ensuring sufficient savings to help keep tuition increases in check over the next several years, even as other costs to the system rise.
Financial Aid and Scholarships
I have more questions.
- Feel free to contact Ms. Judy Norris at the IHC Business Office with any questions or concerns.
- (315) 788-1632 or firstname.lastname@example.org
Is financial aid available?
- About a fourth of IHC families receive aid.
- If a family really wants to try Catholic education, we will work with the family to find a way for them to do so.
What types of financial aid are available?
- IHC-provided aid
- The Bishop of Ogdensburg’s Tuition Assistance Program (TAP)
- The IHC Adopt-a-Student program, in which donors sponsor the tuition of individual students.
What types of scholarships are there?
- The New 7th Grade Full-Tuition Scholarship … for new 7th graders whose families have never had a child attend Catholic school.
- The IHC “100 Stars” Full or Partial-Tuition Scholarship … for new students in grade K to 12 whose families have never had a child attend Catholic education,
- The NYS Knights of Columbus Council 9th Grade Scholarship … a merit scholarship for incoming ninth graders whose fathers, grandfathers or guardians are K of C members.
How do I apply for financial aid?
- The enrollment application forms include a checklist on page 2.
- The instructions are also on the website: Admissions > Scholarships and Financial Aid
- Ms. Judy Norris, our Business Manager, can assist you with the process or answer any questions.
- Her direct number is 315-788-1632. You may also email her at email@example.com
How do I complete the online FACTS Grant and Aid Financial Needs Assessment?
- Go to the FACTS website.
- Select “Applicant Sign In” or “Create an Account”
- Complete the application online.
- Follow the instructions to provide supporting documentation, such as your 2014 federal tax return, W2 statements, and so forth.
When are financial aid applications due?
- On April 15, 2016.
- For families who move into the area after April 15, please complete applications as soon as possible.
- IHC will make financial aid offers on a rolling basis contingent on the availability of financial aid and scholarship funding.
- Please complete the process as early as possible!
How are financial aid offers determined?
- IHC uses the FACTS Grant and Aid process, a confidential, online program similar to that you will use when your children are applying for college aid or scholarships.
- Applicants complete an online FACTS application by providing information such as tax returns.
- FACTS provides IHC an objective assessment of need.
- The IHC Principals and Business Manager also weigh other information that may be relevant to a family’s need.
- The Principals will always consider information or concerns expressed by the family.
- If you have any questions, please talk to the Principals or to Ms. Norris in the business office.
- High School, Mrs. Lisa Parsons – 315-788-4670.
- Elementary, Mr. Gary West – 315-788-7011
- Business Office, Ms. Judy Norris – 315-788-1632
IHC Family Referral Incentive
What is the IHC Family Referral Incentive?
- The IHC Family Referral Incentive awards current IHC families with a $300 tuition credit for referring a family or families who enroll children in IHC in grades K-12
- Last year, many families received a $300 referral incentive.
Who is eligible to receive the Family Referral Incentive?
- The current family has a child or children enrolled in IHC K-12.
- The current family refers by filling out and submitting the enclosed referral form. IHC will contact the prospective family. We also strongly encourage you to contact the prospective family!
- The prospective family must enroll at least one child in IHC in grades K to 12.
How do I submit a referral?
- Fill out and submit the form in the IHC Family Referral Incentive Form to the IHC Business Office.
- We also strongly encourage you to contact the referred family.
Are there any special rules?
- Tuition credits are awarded in December and apply to the current school year.
- Tuition credits are non-transferable and hold no cash value (unless the referring family’s youngest child is in 12th grade, with all their tuition fees paid).
- Tuition credits cannot be shared with other families.
- The referred family will identify the family to receive the credit.
- Referred families have not had students previously attend IHC.
What if the family enrolls mid-year?
- If a referred family enrolls after the start of the school year, the referring family still receives an incentive, reduced by $50 for each month.
- For example, if the family enrolls their student in October, your incentive would be $250 instead of $300.
Age Requirements for Enrollment
What are the age requirements for enrolling?
- Pre-K 3-year old program – age 3 by Oct 31 and fully potty trained
- Pre-K 4-year old program – age 4 by Dec 1 and fully potty trained
- Junior K (4-year old program) – age 4 by Dec 1 and fully potty trained
- Junior K (5-year old program) – age 5 by Dec 1 and fully potty trained
- Kindergarten – age 5 by Dec 1 and fully potty trained
After School Care
Does IHC have an After-School Care program?
- IHC Elementary After School Care is available for students in Junior-K through 6, and for Pre-K 4-year olds who are in afternoon sections.
What does it cost?
- $3.50 per hour. You only pay for the hours you use.
What are the hours?
- From school end, until 5:30 p.m.
Who can pick-up my child?
- For the safety of all, a parent or guardian must sign-out their child.
- If another adult needs to pick-up your child, please send a note to the school.
What if I’m registered for After School Care but my child needs to miss it?
- Please send a note to the school ahead of time.
Is busing available?
- Free busing is provided by your public school district of residence if you live within a 15 mile radius of the school.
How do I sign-up for busing?
- For current families, the school sends homes transportation forms each spring. Please fill out and return the forms by the deadline. This is necessary for the school districts to have adequate time to plan schedules and routes.
- For new families, please contact the school and let us know. Turn in your IHC New Family Application, 2016-17 the busing form is included as one of the optional forms. Some districts require their own form; if that’s the case, we will provide it to you.